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Decoda

Wellness Clinics

8 patients a day to 100+.
One platform.

Wellness clinics run short visits, packed schedules, recurring scripts, and repeat patients. Decoda handles all four in one system.

Walk-in assigned
Avg visit: 4 min
Today · Tuesday
Madison clinic · packed day
104
visits
Live · 8:25 AM
28 of 104 done
8:00Carter, J.Semaglutide 0.5mg
8:05Williams, A.B12 + MIC inj.
8:10Patel, R.Tirzepatide 5mg
8:15Nguyen, L.Wt check + refill
8:20Brooks, M.Semaglutide 1mg
8:25Hayes, S.Lipo-B inj.In room
8:30Thomas, K.Tirzepatide 7.5mg
8:35Reyes, D.New consult
8:40Adams, P.Semaglutide refill
8:45Lee, C.B12 + MIC inj.
8:50Foster, E.Tirzepatide 10mg
8:55Hall, T.Wt check + refill
Avg visit: 4 min · 0 missed all morningOn schedule

Customer Story

From 8 patients to 100+.
Built around how she works.

Wellness by ApproXie · Madison, AL

8 → 100+

Patients per day

Up from launch volume

$50

Per text blast

To 4,000+ patients

1st

Full-platform customer

Built around her from day one

“We started with eight patients and quickly grew to 20 — and now we’re seeing 80 to over 100 patients a day. We couldn’t do that without the system we have with Decoda.”

Haven, Co-founder · Wellness by ApproXie

Closing the gap

Three apps, two charts, one fax machine,
replaced.

Most growing wellness clinics run on a stack of disconnected tools. Decoda consolidates scheduling, charting, payments, e-prescribe, and messaging into one workspace, configured to how your clinic already works.

Before
Scheduling
Calendar app · 142 appts
Charting
Separate EHR · 4 unsigned
Payments
Card terminal · manual entry
Same patient, re-keyed twice
After
One window. One chart. One source of truth.
Synced
Schedule
Chart
Payments
Messages
SH
Hayes, Sarah · 8:25 AM
Lipo-B injection · Wk 8 of 16
In room
Visit checklist
Closed in 4 min
Chart note drafted8:29auto
SOAP captured · Lipo-B 1mL · no adverse events
eRx sent — CVS Madison8:30auto
Semaglutide 1mg · 4-week supply · prior auth on file
Card on file charged $1858:30auto
Visa ••4821 · receipt #28471 emailed
Confirmation + Mar 7 reminder texted8:31auto
“Receipt attached. Reply C to confirm Mar 7 follow-up.”
Mar 7 added to package plan8:31auto
10:15 AM slot · 9-week titration on track
“Click, click, click — and it’s so easy.”— Haven, Co-founder

How three staff handle 100+ visits

The work that doesn’t need
a human.

AI answers the phone, reschedules, confirms, and texts 4,000 patients for $50. Your front desk turns over the room instead.

AI Phone · Live
+1 (256) 555-0184 · 0:42
Inbound
Patient
Hi, this is Jordan — I have an appointment Friday but I need to push it.
AI
Hi Jordan! I see your Friday 10:30 with Dr. Shaw. Want to keep it the same time, just a different day?
Patient
Yeah, Tuesday works.
AI
Done — Tuesday Mar 11 at 10:30. Sent you a confirmation text. Anything else?
Rescheduled · no staff touch
Saved 3 min
Text Campaign · Sent
Refill reminder · 8:42 AM
2 min ago
“Hi from Wellness! Your 4-week refill is ready — reply YES to confirm pickup at the Madison clinic this week.”
Sent
4,128
patients
Cost
$51
all in
Replies
1,940
47% rate
312 refills booked back to the calendar — automatically
K

“The communication with you guys is excellent. You don’t get that from other EMR software. Y’all are always so on it and helpful with it.”

Kelsey· Clinical Staff, Wellness by ApproXie10 / 10

For the next founder with 8 patients and a credit card.

We configured Decoda around Haven's workflow and we'll do the same for yours. See the full platform in one demo.